Webpreneur - Hospital Management System (HMS)

Firstly we need to know about the Management System. It mainly defines a bunch of processes, procedures, and policies which are used to ensure the tasks to achieve objectives by an organization. So, the main tasks are to handle any organizational financial success like – safe operation, product quality, client relationships. It also handles legislative and regulatory conformance and worker management.

hospital management system (HMS) software

What is Hospital Management System Software?

Hospital Management System or software is an integrated information system for managing the functioning of the hospital or any medical set up and has Business Intelligence by a computer or web-based system. 

Health Care System Software

To run an automation process in HMS firstly should be concerned about the health care system type. In today’s life, the public is becoming more aware of their healthcare requirements. Many healthcare IT firms are trying to fulfill this need. So, firstly we need to understand the different types of healthcare software used by various healthcare providers.

electronic health record (EHR) software

Electronic Health Record (EHR) Software

For storing patient information in a digital manner, the use of EHR is beyond description. However, it is used by hospitals and clinics to store the complete medical history of a patient. 

It is important for providing a secure and easily accessible way of storing medical records. And also it has no risk of loss of medical history or being illegible or destroyed over a long period of time.

Practice Management Software (PMS)

PMS mainly helps to handle appointment management, billing, electronic health records, software with an integrated lab. It has pharmacy management features. 

Specialized systems are available for dental care, ophthalmology, and other specialty clinics, with customized prescription management and health records.

Practice Management Software (PMS)
Hospital Management System (HMS) Software

Hospital Management System (HMS) Software

HMS is a fully integrated system. Some key works define below:

  • It is a full package of processes and procedures in hospital-related terms. 
  • Serves the most effective way to reach doctors’ schedules, surgeries, and handling the labs and pharmacies attached to the hospitals. 
  • Manages the rooms occupied, unoccupied, undergoing maintenance. This system is responsible for making it easy to allocate rooms and beds for patients.  

Lab Information Management System (LIMS) Software

LIMS used to manage the functions of a lab. Its main purposes are to collect the sample, inventory management, accounting functions, and provisions for machine interfacing with the lab equipment.

A smooth and perfect lab information system will provide and ensure error-free results and alerts for abnormal results. In the case of LIMS systems integrated with the hospital management system, provisions may be there to add the test results to the patient records. 

By Using HMS software all the collecting samples are delivered and tracked easily.

Lab Information Management System (LIMS) Software
Billing Software

Billing Software

It helps to manage insurance claims and provides a smooth accounting of medical bills. The entire medical costs of all the patients can be easily accessed.

Objectives of HMS

The hospital management system is an automated process that is totally user-friendly software. On the other hand, the main objectives of this system are to show and help for collecting information about Hospital and Medical Services. The system requires very low system resources and will work almost all configurations. 

The main objectives of the proposed system can be described as follows: 

  • Design a system for better patient care.
  • Reduce hospital operating costs.
  • MIS (Management Information System) helps to make a better decision report.
  • Better coordination among the different departments.
  • By providing top management with a single point of control is more effective.

Features of HMS

Features of Hospital Management System Software represents the scope of the potentiality of work. There are too many of them given below:

Improve Visibility & Transparency:

In a sense, Visibility defines the knowledge of activities across its supply chain. On the other hand, Transparency is what and how it communicates to customers, partners.

In the hospital Management System, this feature is developed to improve the entire management process and in all records.

Streamline Accurate Reporting:

In a management software data efficiency is a difficult and most important fact to maintain accurately. It helps to keep data in a secure manner.

Improved Services:

A patient’s first need is to communicate with consultants in a proper way. The features developed the services of the hospital to provide proper information at once.

Improved Quality Control:

In a hospital management system, quality is a combination of medicines, products, and services.

Improved Management Visibility:

Management visibility refers to all information and data regarding the patient, doctor, and medicine. As a result, this information can be seen by any department easily.

Unlimited User Support:

It allows unlimited user support whenever assistance is required by the client.

Single Database Management System:

Different departmental information can be stored in the same database which increases efficiency, reduces the cost, simplifies the infrastructure, and is helpful in multiple reporting.

Improved Time Management:

It improves time management because it allows getting access to any required data or information with one click. It also allows us to add or update information within a few clicks.

Ease of Access System Facilities:

It is helpful to get access to the management system facilities for authorized users and keep it safe from unauthorized users.

Modules Of Hospital Management System Software

Patient Management System

Patient Management System

To control patient-related info like – registration, data of health condition, checkup, and view previous or current treatment medical history and reports. 

  • Inpatient Boarding

          This system mainly controls patient demography like – admission information, room details, consultants, surgeon, patient information, etc. 

  • Inpatient Billing

          This system reduces patients’ hassle. Because it provides services like – room rent, operations, delivery, consulting to nursing, all medical reports, payment overdue cycle. 

Appointment Scheduling Management System

These Modules are arranged for managing the schedule of doctors due to the patients’ application. To reach a medical specialist at any convenient time it plays a vital role.

Appointment Scheduling Management System
Unique Database Management System

Unique Database Management System

This management module is responsible not only to track and maintain the room availability but also the occupancy status as well as various kinds of administrative documentation. This documentation mainly arranged for providing a smooth zone for patients well-serviced. 

It allows storing complete data from different departments in the same database. For this reason, it increases efficiency, reduces costs, simplifies the infrastructure, and is useful in multiple reports.

Inventory Management System

Basically it is a bunch of packages of total processes, technology, and procedure for monitoring and maintaining any organization.  It is an easy way to track not only all kinds of services but also the related staff. 

Every clinic inventory has its entire supply chain which is an automated process for the convenience of the staff that can concentrate on the patients’ needs firstly.

Inventory Management System
Staff Management System

Staff Management System

It controls the human resources administration. It provides the update of the job description of employees, hospital structure, and tracks the recruiting records.

Accounting Management System

To control the financial affairs of both customers and other medical supplements and work it plays an important role. It stores the details of patient payment, hospital financial records on expenses, and profit.

Accounting Management System
Laboratory and Tests Management System

Laboratory and Tests Management System

The staff has permission to view all the test results. These modules are used for the better functionality of the system.

Medicine Management System

This is the best part of any medical service. It contains the list of drugs that are usually used for the specific treatment and it keeps records of every patient’s drugs used during their treatment.

medicine management system
Reporting Management System

Reporting Management System

It helps the management part of collecting, analyzing, and viewing the performance data in a comprehensive format. This subsystem feature defines problematic aspects and successfully maintains a high patient satisfaction level.

Helpdesk & Support Management System

It defines handling different issues, problems, and requests. It mainly ensures the operations in the hospital. And every data is stored in a valid way and reported in accordance.

Helpdesk & Support Management System

Benefits of Hospital Management System Software


The well-implemented (Hospital Management System) or software performed a lot of manual work. For example – documentation, record-keeping. It helps to save storage and the related costs like it cutting down manpower because of its automated power.

Improved Efficiency:

The best gift of automation is to provide improved efficiency mechanically and reduce human-created problems like fatigue, miscommunication, or lack of focus. To perform every task assigned with the same accuracy day in and day out it is a more important part.

Increased Data Security & Retrieve-ability:

The automation process has to face two mandatory challenges:

  • To keep data safe with an only authorized person who has access to it and another is to retrieve it in the minimum possible time.
  • And to perform these tasks fruitfully need to avoid space shortage, strong protection from pest damage.

Reduces the Scope of Error: 

It needs minimum human intervention to perform the process. For this reason, the whole process is completely error-free. For example: when a patient is billing for the drugs using his token or ID number, the bill can hardly go wrong. Not only that there is also a record about stock or change in drug order after the indent has been sent. 

Staff Interaction:

For better performance of an organization depends mostly on the coordination of employees and teamwork.  Every Staff does not need to make special requests and wait for a long time for an answer. Each specialist will be in charge of a certain process stage and can share outcomes with colleagues just in one click.

Digital Medical Record (Easy access to patient data):

 The hospital database records all the necessary patient data like – disease history, test results, prescribed treatment. Doctors only have access to data so that they can be able to make an accurate diagnosis. It is important to monitor the patient’s health with lower risks of mistakes.

Facility Management:

The most vital role is played by hospital authorities to manage the available resources, analyze staff work, reduce the equipment downtime, optimize the supply chain, etc.

Insurance Claims Progress:

Improving the experience of the patients and benefits to the institution need well-planned insurance progress. It allows helping not only the patient but also the hospital to handle many issues successfully.

Improved Patient Care:

Patient care divided many issues like – (appointment booking, payment to consultants, Patient self-service).

Case Studies of HMS

Case Studies of HMS

Hospitals and health systems are undergoing a dramatic shift in their business models due to a number of forces that are expected to eventually turn the industry. 

The automated system is more effective and useful to control all processes. There are some statistics about using this software.

  • Small hospitals: 7.3 percent
    • Medium hospitals: 8.0 percent
    • Large hospitals: 9.8 percent
  • In Rural hospitals: 6.0 percent

Hospital Management System automates numerous daily operations and enables smooth interactions of the users. By developing this system software can be able to create great opportunities for a distinct, efficient, and fast delivering healthcare model. 

The HMS project helps to store all kinds of records, provide coordination and user communication for implementing policies, improve day-by-day operations, arranging the supply chain, managing financial and human resources.