Hospital Management System (HMS) - Webpreneur Lab
firstly, we need to know about the Management System. It mainly defines many processes, procedures, and policies used to ensure the tasks to achieve objectives by an organization. The main functions are to handle any organizational financial success like – safe operation, product quality, client relationships. It also takes legislative and regulatory conformance and worker management.
What is Hospital Management System Software?
Hospital Management System or software is an integrated information system for managing the hospital’s functioning or any medical set up. The whole process mainly divided many sectors like – Outpatient and Inpatient Management, Pharmacy, Laboratory, Inventory, Doctors, Staff. Hospital Administrative details, Online Scheduling, Doctor and Patient Portals, Accounting, HR/Payroll, Blood Bank, Mortuary, Alert Software, Dietary, Feedback, Lab Machines, and Bio-metric Integration.
Health Care System Software
To run an automation process in HMS should be concerned about the health care system type. In today’s life, the public is becoming more aware of their healthcare requirements. And they demand more efficient and accessible healthcare systems. For this reason, healthcare providers are becoming more aware of this need.
Electronic Health Record (EHR) Software
For digitally storing patient information, the use of EHR is beyond description. However, it is used by hospitals and clinics to store the complete medical history of a patient.
It is essential for providing a secure and easily accessible way of storing medical records. It also has no risk of losing medical history or being illegible or destroyed over a long period.
Practice Management Software (PMS)
Practice management system (PMS) software mainly helps to handle appointment management, billing, electronic health records, software with an integrated lab. It has pharmacy management features.
Specialized systems are available for dental care, ophthalmology, other specialty clinics, customized prescription management, and health records.
Hospital Management System (HMS) Software
HMS is a fully integrated system. It can manage some procedures like- appointments and electronic health records for both inpatient and outpatient departments.
- It is a full package of processes and procedures in hospital-related terms.
- Serves the most effective way to reach doctors’ schedules, surgeries, and handling the labs and pharmacies attached to the hospitals.
- Manages the rooms occupied, unoccupied, undergoing maintenance. This system is responsible for making it easy to allocate rooms and beds for patients.
They can easily access or get service using apps for patients, which aids them in these same tasks much more quickly through their smartphones.
Lab Information Management System (LIMS) Software
LMS is used to manage the functions of a lab. Its primary purposes are to collect the sample, inventory management, accounting functions, and provisions for machine interfacing with the lab equipment.
A smooth and perfect lab information system will provide and ensure error-free results and alerts for abnormal results. In the case of LIMS systems integrated with the hospital management system, provisions may add the test results to the patient records.
By Using HMS software, all the collecting samples are delivered and tracked easily.
It helps to manage insurance claims and provides a smooth accounting of medical bills. The entire medical costs of all the patients can be easily accessed.
Objectives of HMS
The hospital management system is an automated process that is user-friendly software. On the other hand, this system’s main objectives are to show and help collect information about Hospital and Medical Services. The system requires low system resources and will work almost all configurations.
The main objectives of the proposed system can be described as follows:
- Design a plan for better patient care.
- Reduce hospital operating costs.
- MIS (Management Information System) helps to make a better decision report.
- Better coordination among the different departments.
- By providing top management with a single point of control is more effective.
Features of Hospital Management System Software
Features of Hospital Management System Software represents the scope of the potentiality of work. There are too many of them given below:
Improve Visibility & Transparency
In a sense, Visibility defines the knowledge of activities across its supply chain. On the other hand, Transparency is what and how it communicates to customers, partners.
This feature is developed in the hospital Management System to improve the entire management process and in all records.
Streamline Accurate Reporting
In management software, data efficiency is a challenging and most crucial fact to maintain accurately. It helps to keep data secure.
A patient’s first need is to communicate with consultants properly. The features developed the services of the hospital to provide accurate information at once.
Improved Quality Control
In a hospital management system, quality is a combination of medicines, products, and services.
Improved Management Visibility
Management visibility refers to all information and data regarding the patient, doctor, and medicine. As a result, this information can be seen by any department easily.
Unlimited User Support
It allows unlimited user support whenever the client requires assistance.
Single Database Management System
Different departmental information can be stored in the same database, which increases efficiency, reduces the cost, simplifies the infrastructure, and helps multiple reporting.
Improved Time Management
It improves time management because it allows getting access to any required data or information with one click. It also allows us to add or update information within a few clicks.
Ease of Access System Facilities
It helps get access to the management system facilities for authorized users and keep it safe from unauthorized users.
Modules Of Hospital Management System Software
Patient Management System
Control patient-related info like registration, health condition data, checkup, and view previous or current treatment medical history and reports. In this management, there are two essential parts:
- Inpatient Boarding
This system mainly controls patient demography like – admission information, room details, consultants, surgeon, patient information, etc.
- Inpatient Billing
This system reduces patients’ hassle. Because it provides services like – room rent, operations, delivery, consulting to nursing, all medical reports, payment overdue cycle.
Appointment Scheduling Management System
These Modules are arranged for managing the schedule of doctors due to the patients’ application. To reach a medical specialist at any convenient time, it plays a vital role.
Unique Database Management System
This management module is responsible not only to track and maintain the room availability but also the occupancy status and various kinds of administrative documentation. This documentation is mainly arranged for providing a smooth zone for patients well-serviced.
It allows storing complete data from different departments in the same database. For this reason, it increases efficiency, reduces costs, simplifies the infrastructure, and is useful in multiple reports.
Inventory Management System
It is a bunch of packages of entire processes, technology, and procedure for monitoring and maintaining any organization. It is an easy way to track not only all kinds of services but also the related staff.
Every clinic inventory has its entire supply chain, an automated process for the staff’s convenience to concentrate on the patients’ needs first.
Staff Management System
It controls the human resources administration. It provides the job description of employees, hospital structure, and tracks the recruiting records.
Accounting Management System
To control both customers’ financial affairs and other medical supplements and work, it plays an important role. It stores the details of patient payment, hospital financial records on expenses, and profit.
Laboratory and Tests Management System
The staff has permission to view all the test results. These modules are used for the better functionality of the system.
Medicine Management System
It is the best part of any medical service. It contains the list of drugs that are usually used for the specific treatment, and it keeps records of every patient’s drugs used during their treatment.
Reporting Management System
It helps the management part collect, analyze, and view the performance data in a comprehensive format. This subsystem feature defines problematic aspects and successfully maintains a high patient satisfaction level.
Help desk & Support Management System
It defines handling different issues, problems, and requests. It mainly ensures the operations in the hospital. And every data is stored validly and reported in accordance.
Benefits of Hospital Management System Software
The well-implemented (Hospital Management System) or software performed a lot of manual work. For example – documentation, record-keeping. It helps save storage and the related costs like it cutting down the workforce because of its automation power.
The best automation gift is to provide improved efficiency mechanically and reduce human-created problems like fatigue, miscommunication, or lack of focus. It is a more important part to perform every task assigned with the same accuracy day in and day out.
Increased Data Security & Retrieve-ability:
The automation process has to face two mandatory challenges:
- To keep data safe with only authorized persons who have access to it and another is to retrieve it in the minimum possible time.
- And to perform these tasks fruitfully, we need to avoid space shortage, intense protection from pest damage.
Data security mainly depends on data access based on the person’s role – Receptionist, doctor, nurse, radiologist, etc.
Reduces the Scope of Error:
It needs minimum human intervention to perform the process. For this reason, the whole process is entirely error-free. For example: when a patient is billing for the drugs using his token or ID number, the bill can hardly go wrong. There is also a record about stock or change in drug order after the indent has been sent.
ordination of employees and teamwork. So, this automation software also needs this quality to handle all types of tasks effectively. Every Staff does not need to make special requests and wait for a long time for an answer. Each specialist will be in charge of a specific process stage and share outcomes with colleagues just in one click.
Digital Medical Record (Easy access to patient data):
The hospital database records all the necessary patient data like – disease history, test results, prescribed treatment. Doctors only have access to data so that they can be able to make an accurate diagnosis. It is essential to monitor the patient’s health with lower risks of mistakes.
The most vital role is played by hospital authorities to manage the available resources, analyze staff work, reduce the equipment downtime, optimize the supply chain, etc.
Insurance Claims Progress:
Improving the experience of the patients and benefits to the institution need well-planned insurance progress. It allows helping not only the patient but also the hospital to handle many issues successfully.
Improved Patient Care:
Patient care divided many issues like – (appointment booking, payment to consultants, Patient self-service).
And also, the quicker patient’s recovery depends on work efficiency and perfect handling of patient data. It helps to operate efficiently and profitability by plugging revenue leakage with the help of automation.
Case Studies of HMS
Hospitals and health systems are undergoing a dramatic shift in their business models due to a number of forces that are expected to eventually turn the industry.
The automated system is more effective and useful to control all processes. There are some statistics about using this software.
- Small hospitals: 7.3 percent
- Medium hospitals: 8.0 percent
- Large hospitals: 9.8 percent
- In Rural hospitals: 6.0 percent
Hospital Management System automates numerous daily operations and enables smooth interactions of the users. By developing this system software can be able to create great opportunities for a distinct, efficient, and fast delivering healthcare model.
The HMS project helps to store all kinds of records, provide coordination and user communication for implementing policies, improve day-by-day operations, arranging the supply chain, managing financial and human resources.